Youth Science Canada is developing a new Management Portal (aka Registration System) for use by Regions across Canada. We hope to have this new system ready for launch by late-February 2021.

Registration for the 2021 Virtual Greater Vancouver Regional Science Fair will close March 10th, 2021 at 3PM. Please ensure that your payment is submitted on Canada Helps along with your Registration ID. Late applications will not be accepted.
Follow the Registration Process below to register for GVRSF 2021!

Eligibility Criteria

Take a look at this checklist to make sure that you’re eligible to compete at the Greater Vancouver Regional Science Fair (GVRSF).

  1. Have a project or idea.
  2. The project is the work of one or two students from start to completion.
  3. Be in grades 7 to 12, as indicated in your BC Ministry Form 1701 at the start of the school year.
  4. Be registered in a public, private, independent, or home school in the following areas or school district numbers. See the highlighted areas on the maps below.
    • Richmond (38)
    • Vancouver (39) – Public School students are required to compete in the Vancouver District Science Fair first.
    • New Westminster (40)
    • Burnaby (41)
    • Coquitlam (43)
    • North Vancouver (44)
    • West Vancouver (45)
    • Gibsons/Sechelt (46)
    • Powell River (47)
    • Squamish/Whistler (48)
  5. The project complies with or will comply with all GVRSF rules governing ethical research and safety.
  6. You have approval from your science teacher for your GVRSF application.
  7. You have been selected to advance from a school or district science fair competition, where applicable.

Registration Process

The online registration system should be launched in late-February 2021.

Students will need to complete three tasks to participate in the Virtual Greater Vancouver Regional Science Fair:
1) Create an online project display using Project Board;
2) Register for the Fair using the new Management Portal (planned launch in late-February 2021);
3) Pay a $15 per student registration fee using Canada Helps (sales to begin after the Management Portal is available) or by mailing a cheque to the GVRSF.

Online Project Using Project Board

Students can start building their online project display now – free of charge using Project Board:

https://projectboard.world/ysc/regional

Select “Greater Vancouver” from the drop-down menu and easy-to-follow instructions will lead you through the steps to create your online display.

A guide to using Project Board is available at the following link :
https://gvrsf.ca/wp-content/uploads/2021/02/Project-Entry-Guide-EN.pdf

Your online Project Board must be complete by March 10, 2021 and set for public viewing. You can choose to keep your online project “private” until all steps have been completed.

Jump to Instructions for School Batch Applications (for Teachers) >

Instructions for School Batch Applications (For Teachers)

Due to the volume of applications received, we request that batch applications from schools adhere to the format prescribed below. This would greatly help our volunteers process all of the applications quickly. Failure to submit applications in this format may mean that applications are not considered.

  1. Collect all completed application forms with signatures from your students.
  2. If the school is subsidizing part of student registration fees, please collect all necessary fees from the students and issue only one cheque with the application package.
  3. Include a summary sheet containing the following information with the application package:
    • Student name (and partner name if applicable)
    • Whether or not the student has ordered a t-shirt
    • A total of application fees included
  4. Mail the application package and cheque to the following mailing address:
    Greater Vancouver Regional Science Fair
    c/o Patti Leigh
    PO Box 93015 Caulfeild Village
    West Vancouver B
    V7W 3G4

Example of summary sheet:

Student 1Student 1 ShirtStudent 2Student 2 ShirtTotal
JessicaYes30
MadeleineYesRobertNo45
Total enclosed75

Selection

The GVRSF receives a high number of applications every year. Due to space limitations, the maximum number of projects selected to attend the fair cannot exceed 230 projects. Registration will close once the limit has been reached, so apply early!
Maximum number of applications that may be submitted per school:

  • Elementary Schools: 4 projects
  • Secondary Schools: 8 projects (any age group) + 5 additional senior projects
  • K–12 Schools: 8 projects (any age group) + 5 additional senior projects
  • Independent Schools: 8 projects (any age group) + 5 additional senior projects

In addition, projects that were accepted to the GVRSF in 2020 will be eligible to register for 2121 under the following provisions:

  1. Student (or both students in the case of a 2-person project) is in grades 7-12 as indicated on your BC Ministry Form 1701 in the 2020-2021 school year;
  2. Student is registered in a public/private/independent school or a home school program within the GVRSF catchment area in 2021.

An email will be sent to all applicants after the end of the registration period.

Rules and Regulations

Registration

  • A completed application to the Greater Vancouver Regional Science Fair (GVRSF) does not imply acceptance to participate.
  • A teacher’s signature (or parent/educator if home-schooled) is required to register a project.
  • By signing the consent form, the participant(s), parent/guardians and teacher agree that the project shall follow these rules and regulations.
  • Acceptance to the Greater Vancouver Regional Science Fair is dependent on a valid completed application, space limitations, and allocation limits. Acceptance is at the discretion of the GVRSF Committee.
  • Decisions of the GVRSF Committee, based on recommendations of the Chief Judge(s), are final and not subject to appeal.
  • Applicants NOT accepted to participate at the GVRSF will be informed by email in late March and payment may be returned.
  • Refund of payment may not be possible for withdrawal from participation after acceptance.
  • If one of the students in a pair project lives or attends a school belonging to a different Regional Science Fair, the students must select a single Regional Science Fair to apply to.
  • If the students in a pair project are from different age categories, then they shall register the project in the age category of the older student.

Projects

  • The project shall only be the work of one or two students from start to completion. Projects and work done by more than two students at any point in the project’s development are not permitted.
  • A project worked on at any point by two students cannot register as a single person project.
  • A participant may not present more than one project each year, and may not display or reuse an identical project from a previous Regional Science Fair.
  • A project presented at any Regional Science Fair in the past may not be presented again unless there is a substantial expansion or extension of the previous investigation or design process. The project must only present work completed since the previous Regional Science Fair, though previous work may be referenced.
  • Students must follow the Safety Rules.
  • Students must follow the Ethics Standards.
  • Ethics Pre-Approval is mandatory for all projects using animal and human participants.

Student Expectations

  • Participating students are expected to be available for scheduled on-line judging sessions. Partial or skipped attendance may result in the reduction or loss of eligibility for awards.
  • The judging criteria for two-person projects require effective communication from both students during the presentation.
  • Student participants are in representation of their respective schools and therefore expectations from their school may apply at the GVRSF.