Registration closes on March 7th, 2018 at 3PM. If you opt for online payment, please ensure that your payment is submitted on Canada Helps along with your Registration ID. If you opt to submit payment by cheque, please ensure that your completed application + registration fee are mailed to us for arrival at the HR MacMillan Space Centre by March 8th, 2018. Late applications will not be accepted.

Follow the Registration Process below to register for GVRSF 2018!


Eligibility Criteria

Take a look at this checklist to make sure that you’re eligible to compete at the Greater Vancouver Regional Science Fair (GVRSF).

  1. Have a project or idea.
  2. The project is the work of one or two students from start to completion.
  3. Be in grades 7 to 12, as indicated in your BC Ministry Form 1701 at the start of the school year.
  4. Be registered in a public, private, independent, or home school in the following areas or school district numbers. See the highlighted areas on the maps below.
    • Richmond (38)
    • Vancouver (39) – Public School students are required to compete in the Vancouver District Science Fair first.
    • New Westminster (40)
    • Burnaby (41)
    • Coquitlam (43)
    • North Vancouver (44)
    • West Vancouver (45)
    • Gibsons/Sechelt (46)
    • Powell River (47)
    • Squamish/Whistler (48)
  5. The project complies with or will comply with all GVRSF rules governing ethical research and safety.
  6. You have approval from your science teacher for your GVRSF application.
  7. You have been selected to advance from a school or district science fair competition, where applicable.

Registration Process

In order to participate in the GVRSF, you must complete an online application.

Jump to Instructions for School Batch Applications (for Teachers) >

It is important to carefully follow the registration steps listed below, to ensure your project and personal information is captured in our system. Proper registration will ensure that you (1) have a specific area to set up your project, (2) are eligible for awards, and (3) are included in the judging process.

Students who do not complete their applications by the deadline, or do not follow the following instructions, will not be accepted as a fair participant.

  1. Go to and make a student account.
  2. Receive your password in your email inbox and log into your account at
  3. Enter in all of the required personal and project information.
  4. Enter in a 200 to 500 word summary of your project for use in the judging process.
  5. Select your T-shirt and lab tour options.
  6. Complete the entire ethics quiz, and project safety questionnaire.
  7. If you are working with a partner, have them make an account too and add their account username to your application.
  8. Self-nominate your project for special awards. Don’t be shy.
  9. Read the Registration Rules and Regulations below.
  10. Complete your Signature Form via one of the following two options:
    1. Electronic Signatures
      Under “Electronic Signatures for …”, select “Create Form” for every person you need to collect a signature from. For each person, type in their Name and Email, and press Send. Make sure you follow up with these people to ensure that they have signed.OR
    2. Paper Signatures
      Under “Download Information and Signature Form”, press the big button and print out the forms. Get all of the people required to sign the forms.
      Signatures are only available once you’ve completed all other parts of your application. Look for numbers in square boxes on the left side of the application page for items that you have not yet completed.
  1. (For electronic signatures) Once you’ve received all your electronic signatures, print the first page of the signature form found by pressing the big button under “Download Information and Signature Form”, to complete your application.
  2. Submit payment for your registration fee via one of the following two options. For partnered projects, please submit BOTH application forms and payments together:
    1. Submit your payment online via Canada Helps. Make sure you include your Registration ID so we know which project you are paying for!
      There is no need to mail the signed paper signature forms to the HR MacMillan Space Centre if you opt to pay online.OR
    2. Write a cheque (no cash) to the “Greater Vancouver Regional Science Fair” for the amount required.
      If your school is subsidizing part of your registration fee, follow your teacher’s instructions.
      Paperclip the cheque to the physical print-out of the signed application form.
      Put the papers and cheque in an envelope. Address and deliver it to our mailing location:
      Greater Vancouver Regional Science Fair
      c/o HR MacMillan Space Centre
      1100 Chestnut St.
      Vancouver, BC
      V6J 3J9

Instructions for School Batch Applications (For Teachers)

Due to the volume of applications received, we request that batch applications from schools adhere to the format prescribed below. This would greatly help our volunteers process all of the applications quickly. Failure to submit applications in this format may mean that applications are not considered.

  1. Collect all completed application forms with signatures from your students.
  2. If the school is subsidizing part of student registration fees, please collect all necessary fees from the students and issue only one cheque with the application package.
  3. Include a summary sheet containing the following information with the application package:
    • Student name (and partner name if applicable)
    • Whether or not the student has ordered a t-shirt
    • A total of application fees included
  4. Mail the application package and cheque to the following mailing address:
    Greater Vancouver Regional Science Fair
    c/o HR MacMillan Space Centre
    1100 Chestnut St.
    Vancouver, BC
    V6J 3J9

Example of summary sheet:

Student 1 Student 1 Shirt Student 2 Student 2 Shirt Total
Jessica Yes 70
Madeleine Yes Robert No 125
Total enclosed 195


The GVRSF receives a high number of applications every year. Due to space limitations, the maximum number of projects selected to attend the fair cannot exceed 230 projects. Registration will close once the limit has been reached, so apply early!

Maximum number of applications that may be submitted per school:

  • Elementary Schools: 4 projects
  • Secondary Schools: 8 projects (any age group) + 5 additional senior projects
  • K–12 Schools: 8 projects (any age group) + 5 additional senior projects
  • Independent Schools: 8 projects (any age group) + 5 additional senior projects

An email will be sent to all applicants after the end of the registration period.

Teachers should expect to receive an information package by email in early April.

Rules and Regulations


  • A completed application to the Greater Vancouver Regional Science Fair (GVRSF) does not imply acceptance to participate.
  • A teacher’s signature (or parent/educator if home-schooled) is required to register a project.
  • By signing the consent form, the participant(s), parent/guardians and teacher agree that the project shall follow these rules and regulations.
  • Acceptance to the Greater Vancouver Regional Science Fair is dependent on a valid completed application, space limitations, and allocation limits. Acceptance is at the discretion of the GVRSF Committee.
  • Decisions of the GVRSF Committee, based on recommendations of the Chief Judge(s), are final and not subject to appeal.
  • Applicants NOT accepted to participate at the GVRSF will be informed by email in late March and payment may be returned.
  • Refund of payment may not be possible for withdrawal from participation after acceptance.
  • If one of the students in a pair project lives or attends a school belonging to a different Regional Science Fair, the students must select a single Regional Science Fair to apply to.
  • If the students in a pair project are from different age categories, then they shall register the project in the age category of the older student.


  • The project shall only be the work of one or two students from start to completion. Projects and work done by more than two students at any point in the project’s development are not permitted.
  • A project worked on at any point by two students cannot register as a single person project.
  • A participant may not present more than one project each year, and may not display or reuse an identical project from a previous Regional Science Fair.
  • A project presented at any Regional Science Fair in the past may not be presented again unless there is a substantial expansion or extension of the previous investigation or design process. The project must only present work completed since the previous Regional Science Fair, though previous work may be referenced.
  • Students must follow the Safety Rules.
  • Students must follow the Ethics Standards.
  • Ethics Pre-Approval is mandatory for all projects using animal and human participants.

Student Expectations

  • Participating students are expected to attend all three days of the Science Fair. Partial or skipped attendance may result in the reduction or loss of eligibility for awards.
  • The judging criteria for two-person projects require effective communication from both students during the presentation.
  • Student participants are in representation of their respective schools and therefore expectations from their school may apply at the GVRSF.